Client Intake & Marketing Assistant

Sklar Kirsh, LLP, a corporate, real estate, entertainment, litigation, and bankruptcy law firm, is seeking a highly motivated, detail oriented, and enthusiastic Client Intake & Marketing Assistant to join our team.

Responsibilities Include:

Client Intake

Conduct conflict checks to clear conflicts for the firm before engaging new clients or opening new matters
Draft engagement letters for new clients
Draft conflict waivers for clients when necessary
Draft retainer invoices for clients when necessary
Open new clients and new matters in both our accounting software for billing (Coyote Analytics) as well as our cloud based document management system (Net Documents)
Assist in the disengagement process with clients and close files
Open and maintain client budgets
Keep track of outstanding engagement letters, conflict waiver, and retainers and circulate weekly emails re: status
Create new rate schedules for clients if their rate is altered in the engagement letter
Responsible for maintaining and updating client contact information in our accounting software

Marketing and PR

Responsible for maintaining and updating the website and LinkedIn
Create and send out firm mailings, invitations, and newsletters (utilizing Mail Chimp, Adobe Photoshop, and Canva)
Coordinate sponsorships ( handle ad creation where needed)
Assist with creating and organizing creative materials for firm events (from firm social outings to event sponsorship)
Obtain weekly deal closing summaries from attorneys and circulate to the team in a weekly email, as well as create one-sheets for deal closings
Responsible for firm cofounder’s podcast marketing across social platforms

Miscellaneous

Save documents to their respective files in our cloud based document management system
Organize files in our cloud based document management system
Maintain spreadsheet for local counsel
Other general administrative and legal support as necessary

Candidate Qualifications:

1 – 2 years of professional experience preferred, law firm experience a plus
Proficiency in Microsoft Outlook, Microsoft Word, Microsoft Excel, Adobe Photoshop, Adobe Acrobat, and Canva preferred
Strong attention to detail and meticulous follow through
Great team player
Must have ability to handle multiple tasks in a fast-paced, deadline-driven environment
High level of organizational, clerical, writing, and technical skills
Must have a strong work ethic, positive demeanor, and be a practical problem solver
Must have an excellent attitude and maintain composure under sometimes stressful conditions
Self-starter and resourceful, able to see the bigger picture and manage accordingly

Details:

Hours: 40 hours/week

Compensation: Hourly Rate of $28.85 – $31.25 (Annualized to approx. $60,000 – $65,000) DOE

Firm provides: Parking, 401(k) Plan, Medical/Dental/Vision Insurance, 10 days of sick time, generous vacation policy, Short Term Disability, Long Term Disability, AD&D, and Life Insurance Benefits

Work From Home Available?: Yes, 2 days a week after training

At Sklar Kirsh, we value an exciting work environment and sophisticated client work as much as we value quality of life. Sklar Kirsh is focused on delivering high quality legal service while creating a supportive and positive work environment for every team member. Check out our Instagram to see what we are about!

For more information or to submit your resume and cover letter, please email info@sklarkirsh.com.